Learn Mokapen

Google Drive

Connect Google Drive to Mokapen to attach files from CRM records (contacts, deals, tickets, projects…) and, if you wish, save to the cloud files uploaded from your computer instead of storing them only on the Mokapen server.

General overview: Integrations.

Requirements

• Google account with available Drive storage.
• Permission for Mokapen to access files the app creates or opens on Drive (not your entire drive contents).

Connect Google Drive

1. User menu → Integrations → Google Drive.
2. Click Sync Google Drive.
3. Sign in to Google and Allow access to files managed by Mokapen.
4. Configure preferences and sharing (only the user who connected sees those sections).
5. Click Sync at the bottom of the page.

If you do not accept, you will not be able to attach files from Drive or save uploads to the cloud.

What Mokapen requests from Google

Mokapen requests access to files it creates or opens through the integration — not read access to your entire personal Drive. This is needed for the dedicated folder, uploads, and opening attachments from CRM records.

Preferences

• Save computer files to the cloud (switch on): files uploaded from your PC also go to your Google Drive, not only to Mokapen.
• Dedicated folder: Mokapen creates or reuses a folder named App name – Organization name and places linked files there, so you can find them grouped on Google.

Sharing with the team

• Enable for other users — colleagues or the whole org can use your Drive connection to attach files without signing in again. Useful for company Drive managed by one contact person.
• Share all Drive files with members — when on, Mokapen files on Drive are accessible via shared link with org members; when off, permissions are more restrictive.

After each change, click Sync.

Daily use — attach files from a record

Open a record (contact, deal, ticket, project…), click the paperclip (Attachments) and choose the source. With Google Drive connected, two distinct modes appear:

1. From your computer (to Google Drive)

Menu item: Your computer on Google Drive.

1. Select the file on your PC (or drag it into the upload area, where available).
2. Mokapen uploads it to the Google Drive account linked to the integration — not only to Mokapen storage.
3. If you enabled the dedicated folder in Integrations, Mokapen creates (or reuses) the folder App name – Organization name and places the file there.
4. The file is attached to the record with a link that opens the document on Google Drive.

Benefits: the document stays in the org Drive (or the account shared with the team); you do not use Mokapen attachment storage; Google backup and sharing remain available outside the CRM. Ideal for contracts, PDFs, and new files created on your computer.

2. Google Drive online — file picker

Menu item: Google Drive online.

1. The Google picker opens (Drive window).
2. Choose one or more files already on Drive, or a folder.
3. Mokapen does not re-upload the file from your PC: it links the record to the file (or files) on Drive, with a link to open it.

Benefits: no duplicate upload; you use documents already organized in Drive folders; useful for templates, presentations, or shared folders the team maintains on Google. The file stays where you put it on Drive — Mokapen only adds the CRM link.

Which to choose?

• New file from your PC → «Your computer on Google Drive».
• File already on Drive → «Google Drive online».

If the Drive integration is shared with colleagues, both options use the active connection for the org (yours or the shared one), so attachments point to the same company archive.

Removing an attachment from the Mokapen record does not delete the file on Google Drive. If a file disappears from Drive, the link in Mokapen may stop working — in that case disconnect and reconnect the integration or replace the attachment.

General details on attachments: Attachments guide.

Common issues

• Upload error — file too large, unsupported format, Drive storage full, or permission revoked. Reconnect the integration.
• Colleague cannot see settings — only the user who created the connection can change preferences and sharing; others use the shared account if enabled.

Disconnect

Click Disconnect and confirm by typing the requested word. In the window you can choose what to do with existing Drive attachment links in Mokapen.

Options in Mokapen:

• Standard disconnect (switch «Remove all links…» off) — you only revoke the account connection. Attachments with Drive links remain on records in Mokapen, but without an active integration the links may stop working until you reconnect or replace the attachments.
• Remove all Google Drive file links from Mokapen (switch on) — Mokapen removes from the org references to Drive attachments (records linked to that sync). Files are not deleted on Google Drive: they stay in the cloud; only the CRM links disappear.

In any case, documents on external Drive are not automatically destroyed by Mokapen. To free space or close an archive, act directly on Google Drive.

Attachment details: Attachments guide.