Coworking

Desks, rooms and memberships. Bookings, contracts and tickets keep members and companies in order.

Contacts
Companies
Forms
Orders
Invoices
Appointments
Tickets
Automations
Products
Bookings
Custom applications
Integrations
Contacts
Companies
Forms
Orders
Invoices
Appointments
Tickets
Automations
Products
Bookings
Custom applications
Integrations

Contacts

Members, company representatives and guests: those who have an access card, those who book the room, those who only spend the day.

Contacts  (3)

Companies Filters Actions New Contact
Contact Tag Type Job role Company Source
SR Sara Riva Fixed Member Community manager Studio Alfa Site
MB Marco Bianchi Flexible Follow-up Company Company contact Beta Lab Visit
LF Luca Ferri Hall Guest Member Marta Leone Word of mouth

How many are fixed, how many are flexible and who hasn't come in for weeks.

Reports
Charts
Type
Source
Companies

Companies

Companies with dedicated desks, the contact person and the fee.

Companies  (3)

Contacts Filters Actions New Company
Company Tag Type Industry Contact Source
SR Studio Alfa Fixed Member Freelance Sara Riva Site
MB Beta Lab Flexible Follow-up Company Study Marco Bianchi Visit
LF Marta Leone Hall Guest Startups Luca Ferri Word of mouth

Forms

From the website they ask for a place: the day and type of desk are already included in the form.

Reserve a desk

Day, type of place and if you need a room. We confirm availability.

Email
Name
Surname
16/04/2026
How can we help you?
Send
Book a service or product

Day, type of place and if you need a room. We confirm availability.

Choose a service
Fixed location
45 min
Flexible location
60 min
Meeting room
30 min
Select a date
November 2026
Mo
Tu
We
Th
Fr
Sa
Su
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
Sat 14 Nov
09:00
10:00
11:00
14:00
15:00
16:00

They choose desk or room and time. The reservation does not remain in an email.

Confirmed reservation: access card, time and room are sent to the member on their own.

Back Subscription expiring, propose renewal View logs Run test Active Save
100%
Add action
Start
Fixed schedule
Planned
Subscription expiring

read_google_sheet

connector 1
ForEach Loop

loop_foreach

php 2
Subscription expiring
Send renewal proposal

create_contact

1
End

Orders

Season tickets, rooms and day pass advance until collection.

Orders | Status

Board List
Order
New Order 2
2.912,00 €
Fixed subscription, 1 desk

#OR-29-2026

€ 2.143

Studio Alfa

18 Nov

  • MB
    • Meeting room, 3 hours

    #OR-11-2026

    € 769

    Beta Lab

    23 Nov

  • SR
    • Taken in charge 2
    3.975,00 €
    Day pass, 5 entries

    #OR-9-2026

    € 1.952

    Marta Leone

    16 Nov

  • LV
    • USB-C hub

    #OR-18-2026

    € 2.023

    Studio Alfa

    21 Nov

  • MB
    • Revenue 1
    1.098,00 €
    Fixed subscription, 1 desk

    #OR-15-2026

    € 1.098

    Beta Lab

    13 Nov

  • SR

    • How much does the theater make and how many day passs come out during the week.

    Reports
    Charts
    Status
    Amount
    Companies

    Invoices

    Fees and rooms invoiced, with those who have already paid.

    Invoices | Sales

    Board List
    Invoice
    Draft 1
    1.680,00 €
    Canon March Studio Alfa

    #13-2026

    € 1.680

    Unpaid
    Beta Lab

    14 Dec

  • SR
    • Issued 2
    4.280,00 €
    Room Beta Lab

    #12-2026

    € 2.440

    Unpaid
    Studio Alfa

    28 Nov

  • MB
    • Day pass Leone

    #11-2026

    € 1.840

    Partial
    Beta Lab

    21 Nov

  • SR
    • Sent 2
    6.150,00 €
    Canon March Studio Alfa

    #10-2026

    € 3.900

    Unpaid
    Marta Leone

    17 Nov

  • LV
    • Room Beta Lab

    #9-2026

    € 2.250

    Overdue
    Studio Alfa

    12 Nov

  • MB

    • Collected and fees still open for the month.

    Reports
    Charts
    Status
    Amount
    Companies

    Appointments

    Visits to the space and access card deliveries during the week.

    Appointments
    Calendar
    08:00
    09:00
    10:00
    11:00
    12:00
    13:00
    14:00
    15:00
    16:00
    17:00
    18:00
    Mo
    9
    Visit space with Alfa
    11:00
    15:00
    Tu
    10
    Delivery of access card Leone
    14:00
    17:00
    We
    11
    08:00
    Sara Bianchi
    16:00
    Th
    12
    09:00
    11:00
    Marco B.
    Fr
    13
    10:00
    12:00
    16:00
    Call with Rossi & Co.
    Nov
    16
    Mon
    10:00 - 10:30
    Monday 16 November
    30 min
    Video conference
    Google Meet
    https://meet.google.com/abc-defg-hij
    Organizer Sara Bianchi
    Participants Marco B., Sara R.
    Company Studio Alfa
    Start 16/11/2026 10:00
    End 16/11/2026 10:30
    Video conference Google Meet
    Location Coworking, Via Roma 12
    Status Confirmed

    Each appointment has a member, time and reason.

    Tickets

    access card, double booking, network: the request remains on the member, not in a chat group.

    Tickets

    Board List
    Ticket
    Open 2
    access card that does not open

    29707

    Studio Alfa

    16 Nov

  • MB
    • Room booked twice

    29616

    Beta Lab

    18 Nov

  • SR
    • Progress 1
    No Wi-Fi in open space

    29515

    Studio Alfa

    13 Nov

  • LV
    • Closed 1
    Room booked twice

    29402

    Beta Lab

    11 Nov

  • MB

    • Which disservices are repeated and how long they remain open.

    Reports
    Charts
    Status
    Priority
    Topic

    Automations

    The fee is about to expire: the renewal proposal starts, without checking the paper by hand.

    Start
    Subscription expiring, propose renewal
    Event Deal
    Condition

    condition

    Control 1

    Yes

    Create Task

    create_task

    2

    No

    End
    Back Subscription expiring, propose renewal View logs Run test Active Save
    100%
    Add action
    Start
    Fixed schedule
    Planned
    Subscription expiring

    read_google_sheet

    connector 1
    ForEach Loop

    loop_foreach

    php 2
    Subscription expiring
    Send renewal proposal

    create_contact

    1
    End

    See which renewals have started and who has not responded.

    Products

    Fixed, flexible and room: the price list from which subscriptions and reservations come out.

    Services
    List
    Service Code Duration Price
    Fixed location SRV-01 30 min € 35
    Flexible location SRV-02 45 min € 45
    Meeting room SRV-03 60 min € 50
    Fixed location SRV-04 90 min € 60
    Flexible location SRV-05 30 min € 80
    Meeting room SRV-06 45 min € 95
    Fixed location SRV-07 60 min € 35
    Flexible location SRV-08 90 min € 45
    Meeting room SRV-09 30 min € 50
    Fixed location SRV-10 45 min € 60

    Bookings

    Each reservation has a desk or room, time and status.

    Fixed location
    Nov
    15
    Sun
    10:30 - 11:15
    Sunday 15 November
    Your booking is confirmed
    Owner
    Sara Riva
    Community manager
    Owner Sara Riva
    Contact Marco B.
    Service Fixed location
    Start 15/11/2026 10:30
    End 15/11/2026 11:15
    Duration 45 min
    Location Coworking, Via Roma 12
    Status Confirmed
    Bookings
    Calendar
    08:00
    09:00
    10:00
    11:00
    12:00
    13:00
    14:00
    15:00
    16:00
    17:00
    18:00
    Mo
    9
    Fixed location
    Meeting room
    Flexible location
    Tu
    10
    Flexible location
    Fixed location
    Meeting room
    We
    11
    Meeting room
    Fixed location
    Flexible location
    Th
    12
    Flexible location
    Meeting room
    Fixed location
    Fr
    13
    Fixed location
    Flexible location
    Meeting room

    The week of theaters: overlaps and holes.

    Custom applications

    Halls and open spaces, with places and cities, not a drawing hanging in the reception.

    Spaces
    Rooms and desks — address, city, phone, capacity.
    Title City Capacity Owner Status
    Room 1, 8 seats Milano 8 Marco B. Available
    Room 2, 4 seats Torino 24 Sara R. Occupied
    Open space A Bologna 4 Luca V. Reserved
    Phone booth Roma 40 Fleet team Available
    Contracts
    Leases, services and subscriptions — code, dates, amounts.
    Code Contract type Start date Amount Owner Status
    CTR-441 Service 01/01/2026 4 800 EUR Marco B. Active
    CTR-220 Lease 15/03/2025 18 000 EUR Luca V. Active
    CTR-088 Subscription 01/06/2025 960 EUR Fleet team Expiring
    CTR-110 Service - - Sara R. Draft

    Desk contracts: type, amount and expiry, linked to the company.

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