Car rental and chauffeur

Vehicles, contracts and bookings. From pickup to return, plate and client stay on one card.

Contacts
Companies
Forms
Deals
Quotes
Orders
Appointments
Tickets
Documents
Automations
Products
Bookings
Custom applications
Integrations
Contacts
Companies
Forms
Deals
Quotes
Orders
Appointments
Tickets
Documents
Automations
Products
Bookings
Custom applications
Integrations

Contacts

Who collects the car, the company representative and the driver, with license and contact details.

Contacts  (3)

Companies Filters Actions New Contact
Contact Tag Type Job role Company Source
SR Sara Riva Brief Customer Customer Studio Alfa Site
MB Marco Bianchi Long Follow-up Company Company contact Elena Costa Telephone
LF Luca Ferri rental with driver Driver Driver Hotel Nord Hotels

How many rentals leave this week and which customers are repeat customers.

Reports
Charts
Type
Source
Companies

Companies

Companies and hotels with agreements, assigned vehicles and invoicing.

Companies  (3)

Contacts Filters Actions New Company
Company Tag Type Industry Contact Source
SR Studio Alfa Brief Customer Rental Sara Riva Site
MB Elena Costa Long Follow-up Company rental with driver Marco Bianchi Telephone
LF Hotel Nord rental with driver Driver Companies Luca Ferri Hotels

Forms

From the site they ask for a vehicle: dates and cities arrive before confirming the license plate.

Book a vehicle

Dates, city and if you need a driver. We will confirm the license plate and time.

Email
Name
Surname
16/04/2026
How can we help you?
Send
Book a service or product

Dates, city and if you need a driver. We will confirm the license plate and time.

Choose a service
Short rental
45 min
Long rental
60 min
rental with driver
30 min
Select a date
November 2026
Mo
Tu
We
Th
Fr
Sa
Su
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
Sat 14 Nov
09:00
10:00
11:00
14:00
15:00
16:00

They choose short, long or rental with driver and the pick-up time.

Expiring rental: notice of return to the customer and to the deposit.

Back Return tomorrow, prepare the vehicle View logs Run test Active Save
100%
Add action
Start
Fixed schedule
Planned
Rental expiring

read_google_sheet

connector 1
ForEach Loop

loop_foreach

php 2
Rental expiring
Notify withdrawal

create_contact

1
End

Deals

Monthly fleet, weekends, transfers: the negotiation closes when the vehicle is assigned.

Deals | Sales

Group by
Board List
Deal
New lead 2
6.500,00 €
1.750,00 €
20%
Monthly rental Alfa, 3 vehicles

€ 2.000

Studio Alfa

26 Nov

  • MB
    • 30%
    Weekend Costa

    € 4.500

    Elena Costa

    4 Dec

  • SR
    • Lead qualified 2
    15.000,00 €
    8.500,00 €
    50%
    Rental service with driver for exhibitions

    € 5.000

    Hotel Nord

    22 Nov

  • LV
    • 60%
    Replacement for workshop

    € 10.000

    Studio Alfa

    19 Nov

  • MB
    • Negotiation 1
    10.000,00 €
    8.000,00 €
    80%
    Retargeting

    € 10.000

    Hotel Nord

    17 Nov

  • LV

    • Open agreements and rentals already confirmed.

    Reports
    Charts
    Status
    Amount
    Companies

    Quotes

    The offer indicates km, insurance deductible and if there is a driver.

    Quotes | Status

    Actions
    Board List
    Quote
    Draft 2
    4.280,00 €
    Fleet offer Alfa

    #PREV-5-2026

    € 2.440

    Studio Alfa

    24 Nov

  • MB
    • Weekend rate

    #PREV-3-2026

    € 1.840

    Elena Costa

    30 Nov

  • SR
    • Sent 2
    5.700,00 €
    Hotel agreement

    #PREV-6-2026

    € 3.900

    Hotel Nord

    20 Nov

  • LV
    • Q2 Acme partnership

    #PREV-4-2026

    € 1.800

    Studio Alfa

    18 Nov

  • MB
    • Accepted 1
    20.023,00 €
    Weekend rate

    #16-2026

    € 20.023

    Hotel Nord

    12 Nov

  • LV

    • Rates sent and contracts already signed.

    Reports
    Charts
    Status
    Amount
    Companies

    Orders

    Collections and transfers continue until drop-off.

    Orders | Status

    Board List
    Order
    New Order 2
    2.912,00 €
    Panda retreat, 3 days

    #OR-29-2026

    € 2.143

    Studio Alfa

    18 Nov

  • MB
    • Weekly Transit rental

    #OR-11-2026

    € 769

    Elena Costa

    23 Nov

  • SR
    • Taken in charge 2
    3.975,00 €
    Airport transfer

    #OR-9-2026

    € 1.952

    Hotel Nord

    16 Nov

  • LV
    • USB-C hub

    #OR-18-2026

    € 2.023

    Studio Alfa

    21 Nov

  • MB
    • Revenue 1
    1.098,00 €
    Panda retreat, 3 days

    #OR-15-2026

    € 1.098

    Elena Costa

    13 Nov

  • SR

    • Vehicles out and vehicles in today.

    Reports
    Charts
    Status
    Amount
    Companies

    Appointments

    Collections, returns and transfers on the deposit day.

    Appointments
    Calendar
    08:00
    09:00
    10:00
    11:00
    12:00
    13:00
    14:00
    15:00
    16:00
    17:00
    18:00
    Mo
    9
    Panda pick-up, 9am
    11:00
    15:00
    Tu
    10
    Transfer Costa, airport
    14:00
    17:00
    We
    11
    08:00
    Sara Bianchi
    16:00
    Th
    12
    09:00
    11:00
    Marco B.
    Fr
    13
    10:00
    12:00
    16:00
    Call with Rossi & Co.
    Nov
    16
    Mon
    10:00 - 10:30
    Monday 16 November
    30 min
    Video conference
    Google Meet
    https://meet.google.com/abc-defg-hij
    Organizer Sara Bianchi
    Participants Marco B., Sara R.
    Company Studio Alfa
    Start 16/11/2026 10:00
    End 16/11/2026 10:30
    Video conference Google Meet
    Location Depot, Via Torino 8
    Status Confirmed

    Each exit has a license plate, customer and time.

    Tickets

    Scratch, delay, fuel: the dispute remains on the rental.

    Tickets

    Board List
    Ticket
    Open 2
    Scratch on return

    29707

    Studio Alfa

    16 Nov

  • MB
    • Delay in collection

    29616

    Elena Costa

    18 Nov

  • SR
    • Progress 1
    Fuel not as per contract

    29515

    Studio Alfa

    13 Nov

  • LV
    • Closed 1
    Delay in collection

    29402

    Elena Costa

    11 Nov

  • MB

    • How many returns have damage noted and on which vehicles.

    Reports
    Charts
    Status
    Priority
    Topic

    Documents

    Conditions, km and insurance excess are on the contract, not just on the signed sheet in storage.

    Rental conditions

    Save
    Data Connections (0)
    Preview Download
    Type
    Procedure
    Stakeholders
    MB Marco B.
    SB Sara Bianchi
    Add
    Content

    Km, fuel and insurance excess

    Goal

    Align the team on dates, owners and the first deliverable.

    Next steps

    1. Rossi project kickoff: goals and dates in the CRM.

    Automations

    The rental is about to end: customer and depot receive the return time.

    Start
    Return tomorrow, prepare the vehicle
    Event Deal
    Condition

    condition

    Control 1

    Yes

    Create Task

    create_task

    2

    No

    End
    Back Return tomorrow, prepare the vehicle View logs Run test Active Save
    100%
    Add action
    Start
    Fixed schedule
    Planned
    Rental expiring

    read_google_sheet

    connector 1
    ForEach Loop

    loop_foreach

    php 2
    Rental expiring
    Notify withdrawal

    create_contact

    1
    End

    Which return notices have already been sent.

    Products

    Short, long and rental with driver: the price list from which the booking comes out.

    Services
    List
    Service Code Duration Price
    Short rental SRV-01 30 min € 35
    Long rental SRV-02 45 min € 45
    rental with driver SRV-03 60 min € 50
    Short rental SRV-04 90 min € 60
    Long rental SRV-05 30 min € 80
    rental with driver SRV-06 45 min € 95
    Short rental SRV-07 60 min € 35
    Long rental SRV-08 90 min € 45
    rental with driver SRV-09 30 min € 50
    Short rental SRV-10 45 min € 60

    Bookings

    Each reservation has means, collection and status.

    Short rental
    Nov
    15
    Sun
    10:30 - 11:15
    Sunday 15 November
    Your booking is confirmed
    Owner
    Sara Riva
    Customer
    Owner Sara Riva
    Contact Marco B.
    Service Short rental
    Start 15/11/2026 10:30
    End 15/11/2026 11:15
    Duration 45 min
    Location Depot, Via Torino 8
    Status Confirmed
    Bookings
    Calendar
    08:00
    09:00
    10:00
    11:00
    12:00
    13:00
    14:00
    15:00
    16:00
    17:00
    18:00
    Mo
    9
    Short rental
    rental with driver
    Long rental
    Tu
    10
    Long rental
    Short rental
    rental with driver
    We
    11
    rental with driver
    Short rental
    Long rental
    Th
    12
    Long rental
    rental with driver
    Short rental
    Fr
    13
    Short rental
    Long rental
    rental with driver

    Vehicle week: who's out and who's free.

    Custom applications

    License plate, model and status of the vehicle: available, out of stock or under maintenance.

    Vehicles
    Fleet, rental and workshop — plates, mileage, insurance.
    License plate Brand Model Mileage Owner Status
    AB 123 CD Ford Fiat Panda, AB 123 CD 42 500 Marco B. Available
    EF 456 GH Fiat Ford Transit, EF 456 GH 18 200 Sara R. In use
    IJ 789 KL Renault Rental car with driver, black 67 800 Fleet team Maintenance
    MN 012 OP Peugeot Replacement workshop 9 450 Luca V. Available
    Contracts
    Leases, services and subscriptions — code, dates, amounts.
    Code Contract type Start date Amount Owner Status
    CTR-441 Service 01/01/2026 4 800 EUR Marco B. Active
    CTR-220 Lease 15/03/2025 18 000 EUR Luca V. Active
    CTR-088 Subscription 01/06/2025 960 EUR Fleet team Expiring
    CTR-110 Service - - Sara R. Draft

    Fleet contracts: duration, amount and vehicles included.

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